Academic and Administrative Coordinator

Açıklama:

QUALIFICATIONS AND JOB DESCRIPTION

Koç University was founded in 1993 by the Vehbi Koç Foundation with the vision of achieving excellence in education, pioneering scientific research, and contributing value to society. Ranked among the top 500 universities globally, our university is one of Turkey’s most prestigious institutions and aims to contribute to scientific, technological, and societal progress with its research-oriented structure. We offer an inspiring and dynamic living environment on our campus, creating a distinctive working atmosphere.

At Koç University, our employees advance their careers in a dynamic and supportive work environment as part of a team of experts and innovators. Our workplace fosters continuous learning and offers opportunities for personal and professional development. With our vision and strong values, we invite you to join the Koç University family to achieve new milestones in your career.

We are looking for an Academic and Administrative Coordinator for the Office of Vice President for Academic Affairs with the following qualifications:

Qualifications:

· Bachelor’s degree

· Preferably, +5 years of experience in a similar position

· Excellence in MS Office applications (especially Excel, Word, and PowerPoint)

· Strong analytical skills in data handling and reporting

· Preferably experienced in SAP and budget planning

· Excellent verbal and written communication skills in both Turkish and English

· High level of confidentiality, discretion, and professionalism in handling sensitive academic and administrative matters

· Positive attitude, proactive approach, and solution-oriented mindset

· Detail-oriented, well-organized, and capable of managing multiple tasks efficiently

· Strong sense of urgency and efficiency in task completion

· Highly skilled in building strong professional relationships and working collaboratively across departments

· Ability to manage complex workloads and meet deadlines effectively

Main Responsibilities:

· Organizing and managing the Vice President’s agenda

· Handling executive and official communication with external institutions

· Ensuring communication and coordination between the Vice President for Academic Affairs (VPAA) and other university units

· Coordinating, organizing, and managing academic correspondence between colleges and the VPAA, as well as between the VPAA and the President’s Office. This includes, but is not limited to:

o Faculty appointment, reappointment, and promotion processes

o Sabbatical leaves, leave of absence, and academic visits

o Recruitment committee announcements

· Coordinating the Summer Visiting Scholar Program, meetings, and academic events

· Preparing and submitting faculty appointment and promotion files to the University Executive Council

· Preparing and submitting faculty appointment and promotion files for inclusion in the Board of Trustees' agenda

· Ensuring compliance with YÖK regulations and the university’s internal academic procedures

· Preparing administrative appointment letters for faculty members and notifying relevant units about expiring terms

· Coordinating with faculties for newly appointed faculty positions and ensuring the necessary announcements are published in compliance with regulations

· Reporting VPAA activities for the yearly activity report

· Organizing the new faculty orientation program

· Attending meetings with the VPAA, preparing and sharing the meeting notes with the relevant parties.

· Supporting the VPAA in budget planning, SAP entries, and budget reporting

· Assisting the Vice President with advanced administrative tasks

· Performing general office duties, such as ordering supplies, maintaining records, and managing database systems

· Handling confidential academic and administrative documents and communications with the utmost discretion

· Performing any other administrative or coordination tasks assigned by the Vice President

Campus Opportunities

• Unlimited access to the Sports Center,
• Health Center,
• Unlimited access to the Suna Kıraç Library,
• Participation in cultural and arts events at the Sevgi Gönül Cultural Center.

Benefits

• Koç Foundation membership & Foundation Health Insurance,
• “Healthy Living Program for Koç Members” via Koç Healthcare,
• Access to Koç Group Sports Club facilities,
• Employee Support Program,
• Discounts at member establishments with the Koç Ailem card,
• Flexible benefits through Flextra Program,
• Training programs to support professional and behavioral development,
• Tuition fee discounts,
• Shuttle,
• Birthday leave.

Koç University embraces the principle of equal opportunities. All candidates are evaluated without discrimination based on race, gender, national or social origin, religion, age, disability, sexual orientation, or marital status.