Açıklama:
GENEL NİTELİKLER VE İŞ TANIMI
We are looking for a "Office Services Coordinator" for our global business partner in retail sector.
Job Description
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Oversee the daily operations of the Izmir office and ensure everything runs smoothly.
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Supervise support staff such as the office boy and cleaning team.
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Work in close partnership with the Istanbul office receptionist to align on procedures, share responsibilities when needed, and ensure mutual support between both offices.
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Demonstrate maturity, responsibility, and strong interpersonal skills to manage this collaboration effectively and represent the Izmir office professionally.
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Keep the reception and common areas clean, organized, and aligned with company standards.
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Follow up on health and life insurance documents and organize related briefings.
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Communicate announcements, policy updates, and other key information to office staff.
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Make travel arrangements for employees and manage related expenses and reports.
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Organize calendars, meetings, calls, and travel bookings.
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Support with basic filing, record keeping, and data management.
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Coordinate with external vendors and support budget tracking for office needs.
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Coordinate office meetings, employee events, and internal activities.
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Maintain office supplies and equipment, ensuring everything is in place and working.
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Handle incoming customer complaint calls and inform relevant departments (such as Customer Service and Sales).
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Manage phone and email communication professionally and efficiently.
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Greet and assist visitors in person or over the phone.
Qualifications
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University graduate with basic office skills.
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Min 5 years of experience in office coordination, administration, or a similar role.
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Fluency in English both written and spoken is a must
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Advanced computer skills on MS Office
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Knowledge of administrative procedures..
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Strong Telecommunication & Verbal & Listening Skills.
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Positive, service-oriented, and professional attitude.
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Strong sense of responsibility and reliability.